Step In the Ring: Session Formats

Proposals may be submitted for the following session formats (as available in the submission portal):

• 50 Minute Content Session

• 50 Minute Panel Session

• 50 Minute Roundtable Discussion (3 presenters max)

• 25 Minute Poster Sessions

⚾ Know the Lineup: Presenter Participation Limit

To allow broad participation across the conference program:

• An individual may appear on no more than two (2) proposals and accepted presentations, regardless of role (e.g., first author, co-presenter, or contributing presenter), except by formal invitation from SACES. Invited sessions will be noted as such in the program. Therefore, please confirm with intended co-presenters prior to submission.

On the Paddock: ACES Membership Requirement

The Lead Presenter must be a current ACES member

• During proposal submission, lead presenters will be asked to enter their 8-digit ACES Member Number.

To locate your ACES Member Number:

1. Visit https://membership.acesonline.net/

2. Log in to your account. 

3. Under “My Profile,” your User ID appears under your renewal information.

Forgot your password?
Reset it here: https://membership.acesonline.net/Sys/ResetPasswordRequest

Recently joined ACES?
Please allow time for your membership to be updated in the system before submitting.

Not yet a member?
Learn about the benefits of ACES membership and how to join here:
https://membership.acesonline.net/join-us

Take Your Best Shot: How to Submit a Proposal

1. Access the online submission portal using the link below:
   https://southern-association-for-counselor-education-and-supervision-s.ce-go.com/call-for-presentation/form/YToxOntzOjIwOiJwcmVzZW50YXRpb25fZm9ybV9pZCI7aToyODA7fQ==

2. Log in using your ACES credentials.

3. Complete all required sections of the proposal form, including:

   • Presentation title

   • Content Category

   • Abstract and session description

   • Learning objectives

   • Content References

   • Time Organization

   • Presenter Expertise

   • Presenter information

4. Review your submission carefully and submit no later than March 6, 2026, at 11:59 PM (Eastern Time).

Tip: Draft your abstract and learning objectives in advance and paste them into the form to avoid timing out.

Join the Corner Team: Call for Proposal Reviewers

We also invite qualified individuals to serve as proposal reviewers for the 2026 SACES Conference.

• Review period: March 9, 2026 – April 6, 2026
  (You must be available to review during this time frame.)

• Reviewer workload: Reviewers will evaluate no more than 20 proposals.

• Eligibility:

• • Must be a current ACES member in good standing

  • You will be asked to provide your ACES membership number during the reviewer application process

  • Must hold at least a master’s degree

• Preferred applicants:

• • Professional members (any membership type) are especially encouraged to apply

  • Advanced doctoral students with proposal review experience are also encouraged to apply

How to Apply as a Reviewer:

• Apply by February 20, 2026

• Indicate your interest in serving as a reviewer while submitting a presentation proposal, or

• Complete the Reviewer Google Form (https://docs.google.com/forms/d/e/1FAIpQLSe-Fv2RrfsTzLQVQQ2Q8V8egYauvO87SH3SbrKwyocIy9q-pQ/viewform?usp=publish-editor).

• Notifications will be out about reviewer status before March 1st. 

Serving as a reviewer is an excellent way to contribute to the profession, support conference quality, and engage in professional service.

⚾ Scouting the Lineup: Review Process

All proposals will undergo a double-blind review and will be evaluated based on the following criteria. 

• Clearly stated and appropriate learning objectives
• Appropriate content and format
• Overall organization and clarity
• Relevance of topic to SACES membership
• Appropriate fit with program tracks
• Attention to cultural and ethical considerations
• Relevant presenter credentials
• Clear rationale for program

Electronic Call for Proposal Criteria    https://drive.google.com/file/d/1ft_w_U577wD0TjdH_Bxa9MVj9yEdiGqA/view?usp=drive_link

⚾ Ask the Coach: Contact Info –If you have any questions, please contact the Conference Program Chair, Dr. Joe Campbell, at conference.programs@saces.org

Important Dates

	At the Starting Gate: Call for Proposal & Proposal Reviewers	January 12
	Round One: Proposals Due	March 6
⚾	Scouting the Lineup: Proposal Status Notifications Sent	May 4
	Post Time: Session Scheduling Notifications	June 1
⚾	Tickets Open: Conference Registration Begins	June 1
	Final Bell: Deadline for Presentation and Presenter Changes	July 31
	Across the Finish Line: Presenter Registration Deadline	September 18