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SACES.ORG Privacy Policy

This privacy policy applies to SACES sites, mobile apps, and services. SACES has a firm commitment to safeguarding the privacy of our members' personal information. Publicly available information, such as a public directory listing of your name, address, telephone number, or email address, is not considered to be personal information if you have allowed that information to be posted online or in an association-related publication.

Personal information can be added to SACES databases by site administrators, officers, or by members through self-service portals and registration forms. Personal information processed through and/or stored via our sites will also be held by us in accordance with this privacy policy.

Collection, Use, and Disclosure of Personal Information

What information do we collect?

When you register for an account and/or a conference, we ask for information such as your
name, title, organization, phone number, and email address. This allows us to contact you, update your profile, and/or identify your professional affiliations as they might relate to SACES business.

Where is this information stored?

Information we collect is stored on computer servers that we use to operate our sites. Our website provider, Wild Apricot, Inc. is a third-party service where we store our database information. These servers may be located outside of U.S., or the information may pass through jurisdictions outside of U.S. in the course of the operation or maintenance of the sites. In addition, the American Counseling Association (ACA), and Association for Counselor Education and Supervision (ACES) maintain a list of SACES members; membership dues and updates will be processed through ACA beginning August 1, 2016.

Why do we collect this information?

The personal information we collect is used to deliver our services as well as for billing, identification and authentication, general operation and improvement of our association, and to respond to inquiries.

It is not used, shared with or sold to other organizations, except:

  • to our service providers, as required to operate our sites and provide the requested products or services

  • to the applicable owner of the account when requested

  • to law enforcement agencies, in emergencies, for internal security matters, or where required by court order or search warrant

  • when we have your permission.

We may also record your computer's IP address and browser details for a variety of reasons, including:

  • to collect usage information

  • to fight spam

  • to troubleshooting geographically-localized access problems

  • to share with financial institutions or law enforcement authorities if we detect or are notified of fraudulent credit card use

What happens to this information when an account is cancelled?

If your account is closed by you or terminated by SACES, we may keep a copy of your content for archival purposes in the event you wish to reactivate your account.


A cookie is a small amount of data – typically stored as text file – that is placed on your computer or other device when you visit a particular website. Cookies do not store personal information about you, just information identifying your device. To access the SACES and other Wild Apricot sites as an administrator or a member, you need to enable cookies within your browser settings. For more information, see Wild Apricot's Cookies policy.

Security, Updates, and Other Information

The security of your personal information is important to us. Wild Apricot has security measures in place to protect the loss, misuse and alteration of the information under our control. They follow generally accepted industry practices to protect the personal information submitted through the website, both during transmission and once they receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while they strive to use commercially acceptable means to protect your personal information, they cannot guarantee its absolute security. If you have any questions about security on our site, you can email them at

Updating Information

You may keep your account information current by maintaining your ACA profile; after August 1, 2016 our updated membership data will come directly from them. You may keep your web account information updated by visiting your SACES profile. If you wish to change or update any of your personal information and are unable to do so, please contact the SACES Membership Committee Chair, Cheryl Wolf, at


By accessing or related mobile apps, you agree to permit the collection, use and disclosure of your personal information as outlined in this privacy policy. From time to time, we may make changes to our privacy policy. Your continued use of our sites or apps following the effective date of any changes to these terms shall mean that you have accepted those changes.

Links to Other Sites and mobile apps may contain links to other sites such as ACA and ACES. We are not responsible for the privacy practices or the content of such other sites.


You can contact us with any questions about this Privacy Policy or other website questions at

Last updated: April 27, 2016 

© 2020 Southern Association for Counselor Education and Supervision. All graphics, original photographs and text contained within the SACES website and connected pages displaying the SACES logotype are copyrighted and/or trademarked by SACES. Redistribution or commercial use is prohibited without express written permission. View our Privacy Policy.

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